Terms and Conditions
Effective Date: December 1, 2025
1. INTRODUCTION AND ACCEPTANCE
1.1 Parties
These Terms and Conditions (“Agreement”) constitute a legally binding agreement between Eclipse Fitness Studios, a fitness studio with its principal place of business at 12 East Dexter Plaza, Pearl River, New York 10965 (“Studio,” “we,” “us,” or “our”) and the individual who agrees to these terms (“Member,” “Client,” “you,” or “your”).
1.2 Acceptance of Terms
By signing this Agreement, purchasing a membership, class package, or any service from the Studio, creating an account on our website or mobile application, or using our facilities, you acknowledge that you have read, understood, and agree to be bound by all terms, conditions, policies, and notices contained in this Agreement.
1.3 Electronic Agreement
This Agreement may be executed electronically in accordance with the Electronic Signatures in Global and National Commerce Act (E-SIGN Act). By clicking “I Agree,” signing electronically, or otherwise indicating your acceptance, you consent to entering into this Agreement electronically, and you acknowledge that such electronic signature shall have the same legal effect as a handwritten signature.
1.4 Modifications to Terms
We reserve the right to modify these Terms and Conditions at any time. Any modifications will be effective immediately upon posting the updated Terms and Conditions on our website, mobile application, or providing notice to you. Your continued use of our services following any such modification constitutes your acceptance of the modified terms. We will provide at least ten (10) days’ advance notice of any material changes to these Terms and Conditions.
2. CONSUMER CANCELLATION RIGHTS AND NOTICES
2.1 Right to Cancel
NOTICE TO CONSUMER: YOU MAY CANCEL THIS AGREEMENT AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS AGREEMENT. CANCELLATIONS MUST BE SUBMITTED IN WRITING AND DELIVERED TO THE STUDIO IN PERSON OR BY MAIL AT THE ADDRESS SPECIFIED IN THIS AGREEMENT.
2.2 Enhanced Cancellation Rights
In addition to your statutory cancellation rights, and pursuant to your specific membership obligations, you may cancel your membership at any time by providing at least fifteen (15) days’ written notice to the Studio before your next billing date. Cancellation requests must be submitted in writing via e-mail to the Studio. Cancellation will be effective on your next billing date after fifteen (15) days’ notice is given. Effective December 1, 2025, all cancellation requests will be processed within three (3) business days of receipt of the Membership Agreement and/or Class Package Agreement, in accordance with New York law.
3. MEMBERSHIP TYPES AND SERVICES
3.1 Membership Options
The Studio offers various membership options, including but not limited to monthly unlimited memberships, monthly limited memberships, class packages, and single class purchases. Detailed descriptions of current membership options, benefits, and restrictions are available on our website, mobile application, and at the Studio.
3.2 Membership Eligibility
To become a Member, you must:
a) Be at least 18 years of age, or have a parent or legal guardian sign this Agreement if you are between the ages of 15 and 18 years of age;
b) Complete and sign all required forms, including this Agreement and any applicable liability waivers;
c) Provide accurate and complete personal information; and
d) Pay all applicable fees at the time of enrollment.
3.3 Membership Check-In
Members must check in through our mobile application or sign in at the front desk each time a Member enters the Studio. Memberships are non-transferable and may not be shared with or used by any person other than the Member to whom it was issued.
3.4 Membership Freeze
Members may temporarily freeze their membership for a maximum of two (2) months in any twelve (12) month billing period. Further extensions for medical reasons or extenuating circumstances is at the discretion of the Studio. Freeze requests must be submitted in writing and may require supporting documentation. During the freeze period, membership fees may be suspended, and the membership term will be extended by the duration of the freeze.
3.5 Non-Discrimination and Accommodations
The Studio complies with all applicable laws prohibiting discrimination. We are committed to providing reasonable accommodations for individuals with disabilities in accordance with the Americans with Disabilities Act. If you require an accommodation, please contact our staff to discuss your needs.
4. MEMBERSHIP PRICING, PAYMENT TERMS, AND AUTOMATIC RENEWAL
4.1 Fees and Charges
All membership fees, class package prices, and other charges are as specified at the time of purchase or as posted at the Studio or on our website. The Studio reserves the right to change its fees and charges at any time, provided that any changes to recurring membership fees will be communicated to affected Members at least thirty (30) days in advance.
4.2 Payment Methods
We accept Debit Cards or Credit Cards. By providing your payment information, you authorize us to charge the applicable fees to your designated payment method.
4.3 Monthly Auto-Billing
For monthly membership plans, your payment method will be automatically charged on the same day each month. If your payment date falls on a day that does not exist in a given month (e.g., the 31st), you will be charged on the last day of that month.
4.4 Automatic Renewal
AUTOMATIC RENEWAL NOTICE: MEMBERSHIPS WILL
AUTOMATICALLY RENEW UNTIL YOU CANCEL IT. YOUR MEMBERSHIP WILL AUTOMATICALLY RENEW FOR SUCCESSIVE MONTHLY PERIODS UNLESS YOU PROVIDE WRITTEN NOTICE OF CANCELLATION AT LEAST FIFTEEN (15) DAYS BEFORE YOUR NEXT BILLING DATE.
For memberships with terms of one year or longer, we will send you a renewal reminder notice between fifteen (15) and forty-five (45) days before the renewal date.
4.5 Price Increases
We reserve the right to increase membership fees and other charges. For recurring memberships, we will provide at least thirty (30) days’ advance written notice of any price increase. If you do not wish to accept the price increase, you may cancel your membership by providing written notice in accordance with Section 2.2.
4.6 Late Fees
If your payment method is declined, we will attempt to process the charge again within three (3) days after which your account may be restricted and/or suspended. In addition, your account will be charged a weekly $25 late fee to cover administrative fees until your balance is paid in full. You are responsible for keeping your payment information current and ensuring sufficient funds are available.
5. CLASS PACKAGE EXPIRATION POLICIES
5.1 Class Package Expiration
Class Package expiration will be specified in the Package details at the time of purchase. Expired classes cannot be used, refunded, or transferred.
5.2 Extensions for Medical Reasons
The expiration date for class packages may be extended for medical reasons or other extenuating circumstances with appropriate documentation from a healthcare provider. Extension requests must be submitted in writing before the expiration date and are granted at the Studio’s discretion.
5.3 Promotional Offers and Gift Cards
Gift cards may only be used for classes or retail at the Studio. Promotional offers, complimentary classes, and gift cards may have different expiration dates as specified at the time of issuance. Gift cards issued for cash consideration do not expire in accordance with applicable law. Gift cards are nonrefundable and not redeemable for cash. Gift cards can only be used for workout classes. Under New York law, if the remaining balance on the card is less than $5, the holder may request cash redemption.
5.4 Membership Credits
Any credits applied to your account (e.g., for canceled classes or as compensation for service issues) expire ninety (90) days from the date of issuance unless otherwise specified.
5.5 No Extensions for Non-Use
Except as specifically provided in this Agreement, expiration dates will not be extended due to non-use, regardless of the reason for non-use.
6. CLASS BOOKING, RESERVATION, AND WAITLIST POLICIES
6.1 Class Booking
Members who book classes with a membership may book up to fourteen (14) days in advance and Members who book classes with a class package may book up to seven (7) days in advance through our website, mobile application, or by contacting the Studio directly.
6.2 Class Capacity
All classes have a maximum capacity as determined by the Studio. Once a class reaches capacity, additional clients will be placed on a waitlist in accordance with Section 5.4.
6.3 Class Check-In
Members must check in at least five (5) minutes before the scheduled start time of a class. Arrivals of those more than five (5) minutes after class has commenced may be denied entry at the instructor’s discretion. If you are denied entry due to late arrival, you will be charged for the class as if you had failed to cancel subject to the discretion of the Studio.
6.4 Waitlist Policies
When a class is full, clients may join the waitlist through our website up to 5 minutes before class starts through our website, mobile application, or by contacting the Studio. When booking a Waitlisted class, the Member will be advised that they are being added to a Waitlist. If a spot becomes available at least 2 hours before a class time, Waitlisted clients will be automatically enrolled in the class in the order they joined the Waitlist and notified via email or text message. If a spot becomes available within 2 hours before a class time, all Waitlisted Members will receive a text message from the Studio saying a spot has opened, and that spot can be booked on a first come-first-serve basis.
6.5 Waitlist Notifications
When you are moved from the waitlist to the class roster, you will receive a notification via email or text message. It is your responsibility to monitor your waitlist status and attend the class if you are enrolled. Standard Late Arrival, Late Cancel, and No Show penalties apply to all Members who are moved from the Waitlist into the Class.
6.6 Instructor Substitutions
The Studio reserves the right to substitute instructors or cancel classes due to low enrollment, instructor illness, or other unforeseen circumstances. We will make reasonable efforts to notify affected clients of any changes or cancellations.
7. CANCELLATION AND REFUND POLICIES
7.1 Class Cancellation by Client
You may cancel a class reservation without penalty up to eight (8) hours before the scheduled start time. Cancellations made less than eight (8) hours before the scheduled start time will incur a late cancellation fee of fifteen dollars ($15.00). Members with Class Packages will be charged the cancellation fee but will not lose their class credit. Members with Limited Monthly Memberships will lose their class credit. Members with Unlimited Monthly Memberships will be charged the cancellation fee.
7.2 No-Shows
If you fail to attend a class for which you have a reservation without canceling in advance, you will be charged twenty dollars ($20.00). Members with Class Packages will be charged the No Show fee, but will not lose their class credit. Members with Limited Monthly Memberships will lose their class credit. Members with Unlimited Monthly Memberships will be charged the No Show Fee.
7.3 Class Cancellation by Studio
If the Studio cancels a class, affected clients will receive a credit for the canceled class or have the class returned to their class package. No refunds will be issued for canceled classes unless the class was separately purchased as a single class.
7.4 Membership Cancellation Refunds
If you cancel your membership in accordance with Section 2, you will not receive a refund for the current billing period, but no further charges will be made after the effective date of cancellation.
7.5 Processing of Refunds
All approved refunds will be issued using the original payment method when possible. If the original payment method is no longer available, we will issue the refund via check or another method at our discretion.
8. EQUIPMENT USE, RENTAL, AND DAMAGE POLICIES
8.1 Equipment Use During Classes
All Members booking with a Class Package or Limited Monthly Memberships will be charged three dollars ($3.00) for a spin shoe and/or sculpt mat per class. Equipment is available on a first-come, first-served basis and may not be reserved in advance. You must return all equipment to its designated storage area after use.
8.2 Damage or Loss
You are responsible for any damage to or loss of Studio equipment including, but not limited to spin shoes and sculpt mats, while in your possession during a class. If equipment is damaged or lost, you will be charged a replacement fee of fifty dollars ($50.00) per item or the actual replacement cost, whichever is greater.
8.3 Proper Use of Equipment
You must use all Studio equipment in accordance with its intended purpose and any instructions provided by Studio staff or instructors. Improper use of equipment may result in injury to yourself or others and damage to the equipment.
9. RETAIL PURCHASES AND RETURNS
9.1 Retail Sales
The Studio may offer retail products for sale, including but not limited to apparel, equipment, nutritional supplements, and personal care items. All sales are final except as provided in this section.
9.2 Unused Retail Items
Unused, non-perishable retail items in original packaging may be returned within fourteen (14) days for exchange or store credit.
9.3 Exchanges
Exchanges for a different size, color, or style of the same product may be made within fourteen (14) days of purchase with the original receipt, subject to availability.
9.4 Non-Returnable Items
The following items cannot be returned or exchanged:
a) Items marked as “final sale” or “clearance”; and
b) Items that have been used, worn, washed, or altered.
9.5 Defective Items
If a retail item is defective, you may return it within seven (7) days of purchase for a replacement or store credit at the Studio’s discretion.
10. STUDIO RULES AND BEHAVIORAL EXPECTATIONS
10.1 Posted Rules
You must comply with all rules posted throughout the Studio, including but not limited to rules regarding dress code, equipment use, class etiquette, and facility cleanliness. Posted rules are incorporated into this Agreement by reference.
10.2 Dress Code
Appropriate athletic attire and closed-toe athletic shoes are required in all areas of the Studio, except where specific footwear is not required (e.g., yoga, pilates, barre classes). Shirts must be worn at all times except during specific classes where shirtless exercise is permitted.
10.3 Electronic Devices
The use of cell phones, cameras, and other electronic devices is prohibited during classes. Phones must be silenced or turned off. Photography and video recording are prohibited in all areas of the Studio without prior written permission from the Studio and any individuals who would be photographed or recorded.
10.4 Respectful Behavior
You must treat all Studio staff, instructors, and other clients with respect and courtesy. Harassment, discrimination, intimidation, or threatening behavior of any kind will not be tolerated. Disruptive behavior that interferes with others’ enjoyment of the Studio is prohibited.
10.5 Cleanliness and Hygiene
You must maintain appropriate personal hygiene when using the Studio. Personal belongings must be stored in designated areas and not left on the floor or equipment. Studio is not responsible for lost or stolen personal items.
10.6 Food and Beverages
Food is not permitted in workout areas. Only water and sports beverages in closed containers are permitted in workout areas. All other food and beverages must be consumed in designated common areas.
10.7 Violations and Enforcement
Violations of Studio rules may result in the following progressive discipline:
a) First violation: Verbal warning;
b) Second violation: Written warning;
c) Third violation: Temporary suspension of membership privileges for up to thirty (30) days; and
d) Fourth violation: Termination of membership without refund.
Serious violations may result in immediate suspension or termination of membership at the Studio’s discretion.
11. LIABILITY WAIVER AND RISK ASSUMPTION
11.1 Assumption of Risk
You acknowledge that participation in fitness activities involves inherent risks, including but not limited to physical injury, heart attack, stroke, and death. You voluntarily assume all risks associated with your use of the Studio’s facilities, equipment, and services.
11.2 Health and Medical Conditions
You represent that you are in good health and have no medical conditions that would prevent you from safely participating in fitness activities. You agree to consult with a physician before beginning any exercise program, particularly if you have any medical conditions or concerns about your physical ability to participate.
11.3 Liability Waiver
To the maximum extent permitted by law, you waive any and all claims, actions, and causes of action against the Studio, its owners, officers, directors, employees, instructors, agents, and representatives for any injury, loss, or damage, including consequential and incidental damages, arising from or related to your use of the Studio’s facilities, equipment, or services, regardless of whether such injury, loss, or damage results from the negligence of the Studio or its representatives.
11.4 Reporting Injuries
You must immediately report any injuries sustained while at the Studio to a staff member. Failure to promptly report an injury may affect your ability to seek compensation for such injury.
11.5 Health Insurance Recommendation
The Studio strongly recommends that all clients maintain their own health insurance coverage. The Studio does not provide health insurance for clients.
11.6 Indemnification
You agree to indemnify, defend, and hold harmless the Studio and its representatives from and against any claims, actions, damages, liabilities, and expenses, including attorney’s fees, arising from or related to your breach of this Agreement or your use of the Studio’s facilities, equipment, or services.
11.7 Photography and Media Release
You consent to the use of your image, likeness, or voice in photos or recordings made during classes for marketing or promotional purposes by the Studio. You acknowledge that video recording and/or photography may occur during these classes. Clients who do not wish to be recorded or photographed may opt out by notifying the instructor prior to the start of class.
11.8 Assumption of Risk
You acknowledge and agree that Studio facilities may contain bright, colorful, or flashing lights and loud music or other amplified sound, which may be continuous or intermittent. You affirm that you are aware of and voluntarily accept these environmental conditions.
The Studio shall make ear plugs available upon request; however, you are solely responsible for determining whether the Studio environment is suitable for your physical condition and sensory tolerance.
To the fullest extent permitted under New York law, you assume all risks associated with exposure to such lighting and sound, including but not limited to discomfort, hearing-related issues, sensory overload, or other physical effects. The Studio shall not be liable for any injury, illness, damage, or loss sustained by you arising out of or relating to exposure to studio lighting or sound levels, except to the extent caused by the Studio’s gross negligence or willful misconduct.
Nothing in this section is intended to waive rights that cannot be waived under applicable law.
12. COMMUNICATION CONSENT AND MARKETING
12.1 Communication Consent
By signing this Agreement, you consent to receive communications from the Studio via email, text message, phone, mail, and other methods regarding your account, class schedules, Studio updates, and promotional offers. Standard message and data rates may apply to text messages.
12.2 Class Reminders
The Studio may send class reminders via email or text message as a courtesy. Failure to receive a reminder does not waive your responsibility to attend scheduled classes or cancel reservations in accordance with the Studio’s cancellation policy.
12.3 Promotional Communications
The Studio may send promotional communications about special offers, events, and new services. You may opt out of promotional communications at any time by following the unsubscribe instructions in the communication or by contacting the Studio directly.
12.4 Account and Service Communications
You cannot opt out of communications regarding your account, membership, billing, or changes to the Studio’s services or policies, as these communications are necessary for the administration of your membership.
12.5 Opt-Out Mechanism
All marketing communications will include a clear and conspicuous mechanism to opt out of future marketing communications. If you opt out, we will honor your request within ten (10) business days.
12.6 Privacy Policy
The Studio’s collection, use, and disclosure of your personal information is governed by our Privacy Policy, which is available on our website and incorporated into this Agreement by reference.
13. GENERAL PROVISIONS AND GOVERNING LAW
13.1 Entire Agreement
This Agreement, together with any addenda, schedules, or exhibits specifically referenced herein, constitutes the entire agreement between you and the Studio regarding the subject matter hereof and supersedes all prior or contemporaneous agreements, understandings, and communications, whether written or oral.
13.2 Severability
If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be modified to the minimum extent necessary to make it valid, legal, and enforceable, or if modification is not possible, shall be severed from this Agreement, and the remaining provisions shall remain in full force and effect.
13.3 No Waiver
The failure of either party to enforce any right or provision of this Agreement shall not constitute a waiver of such right or provision. Any waiver of any provision of this Agreement must be in writing and signed by the party granting the waiver.
13.4 Assignment
You may not assign or transfer this Agreement or any rights or obligations hereunder without the prior written consent of the Studio. The Studio may assign this Agreement to any successor in interest to its business or to any subsidiary or affiliated entity.
13.5 Force Majeure
Neither party shall be liable for any failure or delay in performance due to circumstances beyond its reasonable control, including but not limited to acts of God, natural disasters, pandemic, epidemic, war, terrorism, riot, civil unrest, government order or law, strikes or labor disputes, or internet or telecommunications failures.
13.6 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of New York, without giving effect to any principles of conflicts of law. Any dispute arising from or relating to this Agreement shall be resolved exclusively in the state or federal courts located in Rockland County, New York, and you hereby consent to the personal jurisdiction of such courts.
13.7 Notices
All notices required or permitted under this Agreement shall be in writing and shall be deemed effective upon personal delivery, upon confirmation of receipt if sent by email, or three (3) business days after mailing by first class mail, postage prepaid, to the addresses specified in this Agreement or to such other address as either party may specify in writing.
13.8 Survival
The provisions of this Agreement that by their nature should survive termination of this Agreement shall survive termination, including but not limited to payment obligations, warranty disclaimers, indemnity, and limitations of liability.
13.9 Headings
The section headings in this Agreement are for convenience only and have no legal or contractual effect.
13.10 Contact Information
For questions or concerns regarding this Agreement, please contact Eclipse Fitness Studios at:
Address: 12 East Dexter Plaza, Pearl River, New York 10965
Phone: (845) 825-9726
Email: info@eclipseindoorcycling.com
Website: eclipseindoorcycling.com
BY SIGNING BELOW OR CLICKING “I AGREE,” YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY ALL TERMS AND CONDITIONS OF THIS AGREEMENT.
Member Name: ______________________________
Signature: _________________________________
Date: ____________________________________
Studio Representative: _______________________
Signature: _________________________________
Date: ____________________________________